Photographs and video from a set-piece protocol or media event can magnify its impact on public perceptions and on the reputation of institutions and VIPs. It is in everyone’s interests that photo opportunities are stage managed to facilitate the best quality images.

Media often complain that they have to fight to get what they need to make good images. Great public relations and protocol services treat media as customers. The following guidance explains how to help photographers and videographers to get the best pictures.

Timing is usually tight: VIPs may have only seconds or minutes available. A very brief shoot is sometimes all that is possible. Where appropriate, advise VIPs to schedule at least 2-3 minutes. Extra time lets media optimise settings and take more frames and angles, which increases the quality of their best shot. Larger groups (e.g. a G20 heads of state group shot) require more time because photographers must capture hundreds of frames to get a few in which nobody i...