ISOC Privacy Policy

We value your trust, and make it a high priority to ensure that the personal information that you entrust to us stays secure and confidential. This policy explains what we do with your personal information when you visit isoc.com and communicate with us. Unless you tell us otherwise, we will assume that you understand and accept the way we go about processing your data and keeping it private – so please read this policy to learn more.

What information we collect from you

Information you tell us. We receive and store any information that you enter on our website or give us in any other way. This includes information that can identify you (“personal information”), including your name, telephone number, postal and email addresses, and billing information (such as credit card number, cardholder name, and expiration date).

Information other people tell us about you. From time to time we may obtain information about you from our partners and third-party sources. For instance, if you choose to follow us on social media, we may receive personal information that you share with us on your social media account.

Information that we actively research about you. We might fill in some blanks in your profile. For instance we might do a quick Google search to find out which region you are based in, or check your public LinkedIn profile to see industry you work in. We might note down whether you’re a person who attends ISOC training, or a person who books training on behalf of other people. We use this information to personalise our customer service to you and offer you training that is as relevant and useful to you as possible.

Automatic information. We collect some data automatically when you visit isoc.com, such as your IP address, browser software, and referring site. We aggregate this data with everyone else who visits our site to learn more about our customer base, and how they like to use the site. As another example, if you use our live chat function, you will be referred to an agent closest to your region and time zone.

How we use your information

We use sensitive billing information (such as credit card numbers) to complete your bookings. We don’t process or store any credit card information on our systems – that is handled by a secure third-party service (Stripe).

We use information about your preferences (for instance courses that you have attended in the past, or topics that you have told us interest you) to suggest courses that you are most likely to find useful and relevant.

We use other information about you for the following general purposes: to provide you with the services that you request; to send you booking confirmations and joining instructions; to administer logistics for your training course; to prepare your pack of training course materials; to communicate with you in general; to respond to your questions and comments; to measure interest in our services and website; to notify you about special offers and upcoming courses that may interest you; to customise your experience with our website; to ask you to take part in surveys; to resolve disputes; to collect fees; and otherwise as described to you wherever you interact with us.

Email: we want to make it easy for you to find out about ISOC training courses that you would like to attend, particularly when we have special offers that we think would interest you. For example, if you sent us an enquiry about a certain training course in the past but couldn’t attend that date, and we have a special offer on the same course next month, we may send you an email to let you know.

Newsletters: We publish two regular e-newsletters: Communication Quarterly, which contains original thought leadership articles written by ISOC faculty and practical resources drawn from ISOC courses; and Upcoming Courses, which profiles a selection of courses running in your nearest ISOC training centre each month, including special offers. You will not receive more than one newsletter per month, and usually fewer.

You will always have the opportunity to choose not to receive these emails in any email that we send.

Who else might see your information

We may share your information with third parties for operational purposes connected to the service that you have requested from us. For instance, we may share your name with a training venue operator so that their staff are expecting you. If you are attending training in which a partner in teaching a specialist module, we may share with them your pre-training questionnaire so that they can tailor their content to your needs and experience profile.

We may share your information in response to legal processes; to exercise or defend our legal rights; or as otherwise required by law. We may also share your information in connection with a corporate transaction such as a merger or asset sale. We may share aggregated or anonymous information with third parties such as investors and business partners.

How you can access your information

You can access and update your contact information by logging in to your profile at booking.isoc.com. You can request a full download of information that we hold about you, or request to close your account and delete all data that we hold about you, by contacting us using the contact options shown at https://www.isoc.com/isoc-pr-training/contact/

Please note that we may retain certain information associated with your account, such as your invoicing history, for record keeping integrity and for analytical purposes.

Your choices

You can choose not to provide us with any information, although you will need to in order to book training with us.

You can check, update or remove information from our records whenever you like.

You can opt out of all future commercial emails and newsletters by clicking “unsubscribe” at the bottom. We won’t send you any more promotional messages, but we reserve the right to send you other communications such as service announcements, administrative messages and surveys without offering you the opportunity to opt out.

Cookies and other technologies

Cookies are small data files that can be stored on your computer. Isoc.com uses cookies fore the following general purposes:

  • To recognise you as a previous visitor and remember any preferences that may have been set. For example, we may use cookies to remember your registration information so you do not need to log in again. We also may record your password in a cookie, if you ticked “Sign me in automatically next time.” Please note that passwords and any other private data included in cookies are encrypted.
  • To help measure and research the effectiveness of website features and offerings, advertisements, and email communications (by determining which emails you open and act upon).

The Help menu on most browsers will tell you how to prevent your browser from accepting new cookies, get notified when you when you receive a new cookie, or disable cookies altogether.

How we protect your information

We want you to feel confident about entrusting ISOC with your data and to know that we are committed to protecting your personal information online, throughout the booking process, during and after training. While no system can guarantee security, we have implemented administrative, technical, and physical security procedures to help protect the personal information you provide to us. For example, only authorised employees are allowed to access personal information and only for permitted business functions. We use encryption when transmitting your sensitive personal information between your system and ours, and we employ firewalls to help prevent unauthorised access.

Children’s privacy

This is a general audience website and does not offer services directed to children; nor does ISOC provide training oriented to children. Should a child send personal information to us, we will use that information only to respond directly to that child to inform him or her that we must have parental consent before receiving his or her personal information.

Visiting our website from outside the European Union

If you are visiting our website from outside the European Union, please be aware that your information may be transferred to, stored, and processed in jurisdictions whose data protection and other laws might not be as comprehensive as those in your country. Please be assured that ISOC applies identical policies and procedures to data handling worldwide. By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Policy.

Changes to this Privacy Policy

We do update this Privacy Policy from time to time. We will notify you about material changes by email or by placing a prominent notice on isoc.com.

How you can contact us

If you have questions about this Privacy Policy, please contact us using the contact options shown at https://www.isoc.com/isoc-pr-training/contact/

This privacy policy is effective 1 June 2018.