Overview

This two-day report writing course mixes word-craft with information architecture

You will learn to crank out high-quality reports that are clear and pleasant to read

Topics include planning, researching, structuring, writing, editing and proofreading

After this course you will be able to:

  • Prepare reports and proposals that inform, persuade, and provide information.
  • Review your work so that it is clear, concise, complete, and correct.
  • Confidently write reports that achieve results or objectives.
  • Follow a systematic approach to reduce the time it takes to write.
  • Structure the information to guide the reader logically through the text.
  • Adopt a ‘reader-friendly’ style that creates understanding and maintains interest.
  • Write persuasively using the relevant information and vocabulary to support your idea.
  • Ensure that specialist and non-specialist readers will quickly read and understand your work.
  • Edit your draft reports easily and constructively.
  • Use diagrams, tables, and charts to support and enhance your text.

 

Who should attend?

This is an intermediate-level course designed for learners with existing knowledge and several years of experience in a professional role. Learning is pitched at a level to help you develop strategic approaches and apply sophisticated techniques. This course is recommended for all professionals who create reports and proposals of a strategic nature, including to persuade and inform high-level individuals.

Learning outcomes

  • Prepare reports and proposals that inform, persuade, and provide information.
  • Review your work so that it is clear, concise, complete, and correct.
  • Confidently write reports that achieve results or objectives.
  • Follow a systematic approach to reduce the time it takes to write.
  • Structure the information to guide the reader logically through the text.
  • Adopt a ‘reader-friendly’ style that creates understanding and maintains interest.
  • Write persuasively using the relevant information and vocabulary to support your idea.
  • Ensure that specialist and non-specialist readers will quickly read and understand your work.
  • Edit your draft reports easily and constructively.
  • Use diagrams, tables, and charts to support and enhance your text.

Outline

Module 1: Produce reports that achieve their goals.

This module covers how to gather, synthesize, structure and organise information in the planning and preparation phase of report writing

  • Stages and processes: investigating, planning, writing and revising
  • Structures and formats: creating an outline
  • Narrative, persuasive and logical frameworks
  • Orienting readers: chunking, flagging and signposting

Module 2: Clarity, precision and focus

This module covers the technical dimensions of disciplined and efficient writing.

  • Cut out the fluff: clear, simple and effective writing
  • Boil down to essentials: techniques for concise focused writing
  • Precision in language: correcting the most common language errors
  • Editing: five practical techniques for correcting and improving copy

Module 3: Writing for impact

This module covers the creative dimension of report writing: powering up your prose to create clear, bright and engaging copy.

  • Techniques to power up your writing
  • Adding depth, colour, and humanity
  • Workshops: verbs, voice, and vocab

Module 4: Reviewing and editing

This module covers how to check, correct and improve our own writing and others’ ready for final delivery.

  • Principles and approaches to copy-editing
  • Practical techniques to identify and correct errors
  • Constructive rewriting

Module 5: A structured approach

  • A step-by-step approach to focus on our terms of reference, reader, objective and content
  • Research and preparation
  • Deciding on relevant information to help the report achieve its purpose
  • Structuring and sequencing that creates order and encourages the reader to read on
  • Is my writing style professional and appropriate?
  • Use vocabulary that helps understanding and gets results

Module 6: Developing a persuasive tone to reinforce the argument

  • How sentences and paragraphs can give rhythm and pace to our writing
  • Will my report get a positive response from my reader?
  • How to edit and proofread effectively
  • Commonly recognised components of a report
  • Gaining an understanding of how a report is structured – beginning, middle and end
  • Choosing the best format for your purpose

Module 7: What will help support my message?

  • Exploring ways to present your information visually
  • The do’s and don’ts of visual messages
  • Action planning
  • Creating your own personal action plan for the future

 

 

 

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